How to Set Up Multi-RSVP for Indian Weddings
Part of: How to Send Invitations and Manage Guests Online
A step-by-step host guide to Single Invitation Multi-RSVP: sub-events, food preference, entry allowance and who is asked what.
How to Set Up Multi-RSVP for Indian Weddings?
To collect an RSVP for multiple wedding events on Evatril, add your guests, check out for sending, then answer Yes to "Do you want to send sub-event RSVP?". Add each function as a sub-event, set food preference and entry allowance for each one, choose which guests are asked about which function, and send now or schedule it.
One invitation, one message per guest, one reply per function.
Set-up happens once, right after your first sending checkout.
Each function gets its own food question and its own entry allowance.
You choose which guests are asked about which function: family for every function, colleagues for the wedding only.
Each function's count locks on its own date, 72 hours before it starts.
An Indian wedding is rarely one event. Tatler Asia's 2024 guide describes it as a multi-day series, with the Haldi often held on the wedding morning or a day or two before, and some guests holding an invite to the Sangeet alone. A single "Are you coming?" can't cover that. You need a separate answer for each function, from the right people.
That is what Single Invitation Multi-RSVP does on Evatril. The same set-up works for any celebration spread over several events: a Nikah and Walima, a rehearsal dinner, ceremony and brunch, or a corporate offsite with a welcome dinner and an awards night.
What is Single Invitation Multi-RSVP?
It is one invitation that holds several sub-events. A sub-event is one function, such as the Haldi or the reception. Each sub-event gets its own RSVP, its own food question and its own entry allowance.
Guests still get one notification, however many sub-events you add: a WhatsApp or RCS message from Evatril's official sender with two evatril.com links, Kindly RSVP and View Invitation. The invitation itself lives on Evatril, in the guest's own name, where each reply is saved against the right function. Evatril is built only for invitations and occasions, not for chat, so the guest opens something made for their invitation and nothing else.
Step 1: Create your invitation and add your guests
Multi-RSVP comes after the basics. Create the invitation (an Evatril design or your own upload), import guests by hand, from an Excel or CSV file, or from phone contacts on the PWA or app, and check out for sending. The guest list and groups are covered in sending invitations and managing guests online.
Step 2: Say yes to sub-event RSVP
Right after checkout, Evatril asks: "Do you want to send sub-event RSVP?" Tap Yes. Tap No and every guest gets one RSVP for the whole event.
Step 3: Add your sub-events
If you set up an Aura Wall, the functions you entered there (name, venue, address, time, map location) are fetched automatically and also show as sections on the wall, with the music and design you chose around them. Tap "+" to add more.
On the free Event Wall, add each one with the Add button: name, venue name, address, date and time, and a map pin. These are for RSVP only and don't appear on the wall.
Step 4: Turn on food preference per sub-event
For each sub-event, you're asked: "Do you want to collect food preference?" Veg and Non-veg are always there, and each can carry a menu file (PDF or JPG). Tap Add for more cuisines, say South Indian or Continental, and mark each Veg or Non-veg.
A light Haldi brunch might not need this. The reception, where the caterer counts plates, almost always does.
Step 5: Set the entry allowance per sub-event
For each function, pick a fixed count for every guest, or let guests state their own headcount when they reply. You can mix: fixed at 2 for the reception, guest-decided for the Mehndi. The allowance is a limit, not a promise: at the door the QR Pass holds that number per function, and each guest still carries one code for the whole invitation.
Step 6: Choose who is asked about which sub-event
Restrict sub-events by group or by individual. Your "Family" group can be asked about the Haldi, Mehndi and wedding, while "Colleagues" are asked only about the wedding. Guests see only what you assign them.
Step 7: Send now or schedule it
Pick Send Now or Schedule Later. Schedule Later fills in today's date, 30 minutes from now, and you can change it. There is no extra payment at this step: the per-guest sending charge stays the same however many sub-events you add, and the current rates sit on the pricing page.
What happens after I send?
Each guest answers their functions in date order: Will Attend or Not Attending, then food, then headcount if you switched those on. They can stop halfway and come back later. The guest side is shown in how guests experience Multi-RSVP.
Each sub-event closes for changes 72 hours before its own date and time, so the Haldi count is final before the reception count. Evatril sends no automatic reminders. Open the Event Report, see who hasn't opened or replied, and use the free one-tap follow-up to send pending guests their own link from your phone or email; the reply lands back in the same report. RSVP tracking explains that report in full.
The feature doing all of this is Single Invitation Multi-RSVP in the Evatril sending flow. One invitation, one message, a clear count for every function.
